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FOA-2/11/WAW

We are currently looking to recruit an Office Assistant to join a young team in Warsaw. We are looking for a bright, dynamic individual who likes working in a busy environment.

- PERIOD OF EMPLOYMENT -
A contract is drawn up for a test period of 2 months and can be extended to 12 months. It can be terminated by either party one week in advance in test period and four weeks in advance after test period. Detailed information about the period of employment and regulations of terminating a contract are included in the contract.

-WORKING HOURS-
Monday to Friday the usual working time  is 8-9 hours, including unpaid breaks Working time  is documented on the basis of weekly employee attendance cards, filled out by the employee and confirmed by a superior.

- PLACE OF WORK -
The place of work is an office facility located in Warsaw.

- SALARY AND TAXES -
Salary conditions are provided upon request.

- EMPLOYER’S EXPECTATIONS -

  • The Employee is obliged to proudly represent the Employer.
  • Professionalism and abidance of social rules in relations with the Employer and colleagues is expected from the employee.
  • Due to the fact that  working staff is multicultural, tolerance and respect of  for  other cultures is also expected.

- PRIMARY RESPONSIBILITIES -

  • Answering  telephones and transferring to appropriate staff member, routing calls, and taking  messages.
  • Meeting  and welcoming  clients and visitors.
  • Creating  and modifying documents using Microsoft Office.
  • Typing  and word processing  documents as needed.
  • Performing  general clerical duties, including but not limited to: photocopying, faxing, mailing, and filing.
  • Maintaining  hard copy and electronic filing system.
  • Signing  for and distributing  UPS/DHL/Airborne packages.
  • Coordinating and maintaining  records of staff office space, phones, parking, company credit cards and office keys.
  • Setup and coordinating  meetings and conferences.
  • Maintaining and distributing  staff weekly schedules.
  • Producing and mailing labels and reports as requested.
  • Supporting  staff in assigned project-based work.
  • Other duties as assigned.

- ADDITIONAL RESPONSIBILITIES -

  • Providing  office orientation for new employees.
  • Taking  and transcribing  minutes of Board and Committee meetings.
  • Assisting  staff with administrative duties as requested.
  • Distributing  incoming mail and preparing  outgoing mail including bulk mail.
  • Recording  incoming cheques  and donations.
  • Assuming  dispatch duties when necessary.
  • Coordinating  travel and lodging accommodations for staff, as requested.
  • Organising accommodation and entertainment arrangements for company visitors.
  • Assisting with completion of necessary reports as requested.

- DOCUMENTS REQUIRED FOR RECRUITMENT -
Photocopies /original copies available on request during recruitment:

  • Resume
  • Cover letter
  • University diploma, school report, licences, certificates, attestations. (IF ANY)
  • Passport-sized photo in electronic format (jpg)

Please send any questions to the Human Resource Department by email at:
hr@edge-solutions.net

Note! Documents raising doubt as regards their authenticity will not be considered in the recruitment process, and in  case of forgery or altering the document, the Employer will notify an appropriate prosecution agency. We do not return application documents and we reserve the right to answer only chosen applications.